12/08/17 00:31 AM  

RingCentral Meetings: Breakout Rooms

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SummaryWhat is the RingCentral Meetings Breakout Rooms and how does it work?

Hosts may want to break out a meeting into several rooms, so that Participants can discuss by group. Breakout Rooms are deal for dividing meetings participants to smaller groups for discussion, activities or training. A Host can break out a meeting into up to 50 sub-meeting sessions. After the Host opens a Breakout Room, Participants in that breakout room will enter a new meeting session. Host can also move Participants back to the original main session. 

NOTE: This feature is OFF by default. Account Administrators can enable this feature account-wide and for Users. Account Administrators can go to Tools > Meetings > Meetings Settings > In Meeting (Basic) and enable Breakout room. If you want to use this feature, make sure this feature is ON in your online account before a meeting. In your online account, click Settings > Meetings > click Edit on the In Meeting (Advanced) section and enable Breakout Room. You can only select either Breakout Rooms or Remote Support at a time for a meeting.

The Create Breakout Rooms window will appear when the Host clicks Breakout Rooms on the in-meeting dashboard. The Host can assign Participants and set the number of rooms. The Host can also Automatically or Manually create a Breakout Room.

breakout rooms

See how it works for Hosts and Participants

Breakout Rooms Host View
Breakout Rooms Participant View

Breakout Rooms Host View

When the Host selects to Automatically create a Breakout Room, Participants are automatically listed in the Breakout Room. When the Host selects to Manually create a Breakout Room, the Host needs to click Assign and tick on the checkbox to add Participants in a Breakout Room. 

breakout rooms manual

The Host can click Rename or Delete the Breakout Room. Deleting all Breakout Rooms will allow you recreate a Breakout Room again.

breakout rooms - renamedelete

The Host can hover on a Participant and then click Move or Exchange to a different Breakout Room.

breakout rooms - move exchange

The Host can click Recreate to recreate a Breakout Room. All existing rooms will be replaced.

breakout rooms - recreate

The Host can click Add a Room to add another Breakout Room. The Host needs to click Assign to add Participants in added the Breakout Room.

breakout rooms - add room

The Host can click Open All Rooms to see Participants who have not yet joined a Breakout Room.

breakout rooms - open all rooms

- For Participants who have not yet joined a Breakout Room, they will be listed under Unassigned. The Host can hover on the Participant's name and click Assign To.

breakout rooms - open allrooms - assign

- The Host can also click Join on a selected Breakout Room.

breakout rooms - open all rooms - join

- The Host can also click Broadcast a message to all to send a message to all Participants.

breakout rooms - open al lrooms - broadcast message

When the Host clicks Close All Rooms, the Participants are given 60 seconds to leave their respective Breakout Rooms.

breakout rooms - close all rooms


Breakout Rooms Participant View

Participants will enter a new meeting session when the Host of a meeting opens a Breakout Room.

When the Host of the meeting opens a Breakout Room, Participants can click Join or Later.

meetings participant breakout room 1

Joining a Breakout Room window will appear when Participants click Join on the invite.

breakout rooms participant joining

Participants can also click on Ask for Help on the in-meeting dashboard to invite the Host to join the Breakout Room.

participants ask help

Participants can click Leave Breakout Room to leave the room anytime. The Participant will be redirected to the main session.

meetings breakout rooms participant leave

When the Host of the meeting closes a Breakout Room, Participants can click Return to Main Session to immediately return to the main meeting or wait for 60 seconds.

breakout room closing

See Also:

RingCentral Meetings for Desktop Host Controls
RingCentral Meetings: Customizing the Host's Meeting Settings
RingCentral Meetings: Configuring the Settings for the Account and Users

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