09/27/18 01:22 AM  

RingCentral Multi-Site Support: Setting Up and Managing Site Codes

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SummaryThis article describes the steps for setting up and managing Site Codes after enabling Multi-Site Support.
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RingCentral Multi-Site Support: Setting Up and Managing Site Codes

After enabling Multi-site Support, you may configure the RingCentral Multi-Site Codes. Multi-Site Codes allow you to define a dial plan for intra-site and inter-site calling. With Multi-Site site codes, Users within a site can call each other using short extension numbers, and use full extension numbers when connecting with Users between sites.
 

Click on links below to learn more.

Limitations 
Multi-Site Codes Nomenclature
Set Up Site Codes 
Manage Site Codes
Multi-Site Codes Frequently Asked Questions


Other RingCentral Multi-Site articles:
RingCentral Multi-Site Support | Overview
RingCentral Multi-Site Support: Creating New Site
RingCentral Multi-Site Support Frequently Asked Questions
RingCentral Multi-Site Support: Moving Assets Across Sites 
 


Limitations

• Special numbers like 911 are not allowed as a short extension number.
• Duplicate short extension numbers are not allowed within a single site.  
• The Call Log and Caller ID will always use full extension numbers (there is no difference in how extensions are displayed with designation of site codes)

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Multi-Site Codes Nomenclature

Use the following information as reference when setting up Site Codes.

FEATURE ASSET
DEFINITION
Site
• A field available for accounts with multi-site support capability turned on.  
• Used by organizations to designate specific sites within an account.
Site Code 
• Site-specific extension code designed to efficiently categorize and identify specific extensions between sites
Full Extension Number
Full Extension Number = [Site Code] + [Short Extension Number]

Example: A Site with the following Site Code and Short Extension Number will have the indicated Full Extension Number.
       11         +                    001                      =                  11001
[Site Code]     [Short Extension Number]       [Full Extension Number]
Intra-site Calls
• For users belonging to the same site, they have the option to dial using the Short Extension Number or the Full Extension number. From the example above, user may dial 001 or 11001.
Inter-site Calls
• For users belonging to different sites, they must dial the Full Extension Number. From the example above, user must dial 11001.


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Set Up Site Codes

IMPORTANT: It is required to enable Multi-level IVR and Multi-site Support to enable and configure Site Codes.

 

1. Enable Multi-level IVR.

2. Enable Multi-site Support functionality.

3. On the Multi-Site Settings page, click Enable Site Codes.


Click Enable Site Codes.

4. Extension Number Length
Configure the number of digits that will comprise the Site Code Length and the Short Extension Number Length. Click Next to proceed.

NOTE: The maximum Full Extension length is 5 digits. Maximum extension length of 6 digits is available on-demand for certain international cases.

extension number length

5. Provision Site Codes
Site Codes are automatically generated. Site Codes can be customized to any number that follows the Site Code Length. Click Next to proceed.

site codes

6. Adjust Extension Numbers
New Short Extension Numbers are automatically generated. Short Extension Numbers can be customized to any number that follows the Short extension Number Length. Click Confirm to accept the New Full Extension Numbers.

IMPORTANT: Reserved numbers or short codes cannot be duplicated in the defined site. N11 numbers like 911 cannot be used as a short extension. Click here to view the list of reserved numbers or short codes.

User-added image

7. Site Codes confirmation
All extensions are now updated with the new Site Code extensions. Click Finish to close the window. You will be returned to the Multi-Site Settings page.

NOTE: Click Edit under the Site Codes Settings to edit the Extension Number Length and Extension Numbers you have configured.

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Manage Site Codes


Disable Site Codes

IMPORTANT: When Site Codes are disabled, the Full Extension Numbers remain the same, but any configured information about the disabled Site Code and its corresponding Short Extension Numbers are lost.

In order to re-enable Site Codes, you will need to go through the entire process of creating the Site Code, Short Extension Numbers, and resolve any conflicts with the extensions to finalize the dial plan.

 

Delete Sites

When a Site is deleted, the existing Site assets can be re-assigned to another existing Site. The re-assignment will require having some of the extension numbers to be reconfigured, considering different Site Codes or conflicts with Short Extension Number duplication. User Extensions need to be normalized once reassigned to a particular Site. Conflicts such as duplication of Short Extension Numbers or availability of numbers can be resolved by adjusting the Full Extension Number lengths or by creating new Site Codes.

See RingCentral Multi-Site Support: Moving Assets Across Sites to learn how you can move selected Users, IVR Menus, and Call Queues to another site.

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Multi-Site Codes Frequently Asked Questions


1. Will the system automatically assign new extensions for existing extensions that are already assigned to a site?

Yes. The system will automatically assign new extensions onto existing extensions.


2. Will the new extension assignments affect custom call handling rules?

No. Advanced rules will get modified automatically and existing rules will not break.

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