03/27/18 16:36 PM  

Audio and Video Conferencing on RingCentral for Google

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SummaryHow do I use RingCentral for Google for audio and video conferences?
Details

The RingCentral for Google app allows your RingCentral services to integrate with your Google account. For Google tagged accounts welcome emails will show the setup for the RingCentral Google Chrome Extension.

Click on links below to learn more.

Setting up a RingCentral Meeting with RingCentral for Google
Setting up a Conference with RingCentral for Google 
Starting Hangouts with Conferencing


Related Articles

RingCentral for Google Overview 
Using RingCentral for Google 
RingCentral Phone Join Now feature Google Calendar Integration
RingCentral Phone for Mobile Join Now feature Google Calendar Integration

For Troubleshooting tips, see Allowing Microphone Access for RingCentral for Google or Office 365.
 

Setting up a RingCentral Meeting with RingCentral for Google


Step 1:

Log in to your G-Suite account.


Step 2:

Click the More icon.

Click the More icon.


Step 3:

Click Schedule Meeting.

Click Schedule Meeting.


Step 4:

Set the date, time, and duration of the meeting.

Set the date, time, and duration of the meeting.


Step 5:

If the meeting will be recurring, click the slider button next to Recurring Meeting to enable Enabled or disable Disabled this feature.

NOTE: A recurring meeting occurs at the same time and day as the meeting that has been set.

Click the slider button next to Recurring Meeting to enable or disable this feature.


Step 6:

If the meeting requires Video collaboration, click the slider button next to Host and/or Participant to enable Enabled or disable Disabled this feature.

If the meeting requires Video collaboration, click the slider button next to Host and/or Participant to enable or disable this feature.


Step 7:

Select the necessary Audio Option.

Select the necessary Audio Option.


Step 8:

Scroll down, then click the down arrow icon Down arrow icon to view Meeting Options.

Scroll down, then click the down arrow icon to view Meeting Options.


Click on links below to set your Meeting Options.

Require meeting password
Enable join before host


Enable Require meeting password

Click the slider button next to Require meeting Password to enable this feature. Enter the password in the box provided.

NOTE: The Participants will be required to enter the password to join the Meeting.

Click the slider button next to Require meeting password to enable this feature. Enter the password in the box provided.

Go to Step 9.


Enable join before host

Click the slider button next to Enable join before host to enable this feature.

Click the slider button next to Enable join before host to enable this feature.

Go to Step 9.


Step 9:

Click Invite with Google Calendar.

Click Invite with Google Calendar.


A prompt appears, notifying that the Meeting has been scheduled.

A prompt appears, notifying that the Meeting has been scheduled.


Step 10:

Enter the participant/s' email address/es in the space provided below GUESTS.

Enter the participant/s' email address/es in the space provided below GUESTS.


Step 11:

Click SAVE.

Click SAVE.


Step 12:

Click SEND.

Click SEND.

[Back to Topics]
 

Setting up a Conference with RingCentral for Google


Step 1:

Log in to your G-Suite account.


Step 2:

Click the More icon.

Click the More icon.


Step 3:

Click Schedule Conference.

Click Schedule Conference.


Step 4:

To select a Dial-in Number, click the drop-down box below then select a number from the list.

To select a Dial-in Number, click the drop-down box below, then select a number from the list.


To add another Dial-In Number, click the slider button next to Additional Dial-in Numbers, then click Select Numbers.

Check the numbers from the list, then click the Back button.

To add another Dial-in Number, click the slider button next to Additional Dial-in Numbers, then click Select Numbers. Check the numbers from the list, then click the Back button.


Step 5:

Take note of the Dial-in Number/s, Host Access, and the Participants Access.

Take note of the Dial-in Number/s, Host Access, and the Participants Access.


Scroll down to check the other settings.

Click the slider button next to Enable join before Host to enable Enabled or disable Disabled this feature.

Click Conference Commands to view the available commands.

User-added image


Step 5:

Send invitations to your conference participants.

Invite with Google Calendar
Invite with Text


Inviting conference participants with Google Calendar


Step 1:

Click Invite with Google Calendar.

Click Invite with Google Calendar.


NOTE: A notification appears if RingCentral for Google has not been authorized yet. Click the link to authorize the app.

User-added image


Step 2:

Enter the participant/s' email address/es in the space provided below GUESTS.

NOTE: If you have more than one Google account, make sure you are logged in to the correct account first before scheduling a Meeting.

Enter the participant/s' email address/es in the space provided below GUESTS.


Step 3:

Review the schedule of the meeting, time zone, and the recurrence.

Click Save to add the event to your Google calendar.

Review the schedule of the conference, time zone, and the recurrence. Click Save to add the even to your Google Calendar.


Inviting conference participants using Text


Step 1:

Click Invite with Text.

Click Invite with Text.


Step 2:

Type the participant/s' number or name in the text box, then select the number where the message will be sent.

Add more contacts if needed by typing the number or name.

User-added image


Step 3:

Review your invitation text, then click Send.

Review your invitation text, then click Send.

 

Starting Hangouts with Conferencing


Step 1:

Click the More icon.

Click the More icon.


Step 2:

Click Start Hangouts.

Click Start Hangouts.


Step 3:

Click Allow.

Click Allow.


Step 4:

Invite meeting participants within your organization
Invite meeting participants outside your organization


Invite meeting participants within your organization

Enter the name/s or email address/es of your meeting participants.

Enter the name/s or email address/es of your meeting participants.


Click Invite.

Click Invite.

Go to Step 5.


Invite meeting participants outside your organization

To allow people outside your organization to join the meeting, click Change, then click Allow.

To allow people outside your organization to join the meeting, click Change, then click Allow.


Enter the name/s or email address/es of your meeting participants, then click Invite.

Enter the name/s or email address/es of your meeting participants, then click Invite.

Go to Step 5.


Step 5:

Click Continue.

NOTE: You will only be asked to give permission to RingCentral once.

Click Continue.


Step 6:

Sign in with your Google credentials.

Sign in with your Google credentials.


Step 7:

Click ALLOW.

Click ALLOW.


Step 8:

Click I agree to enable telephone calling in the video call.

Click I agree to enable telephone calling in the video call.


Step 9:

Click Yes.

Click Yes.


Step 10:

Continue with your meeting. Click Invite more to add more participants to the meeting.

Continue with your meeting. Click Invite more to add more participants to the meeting.

 

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