12/08/17 00:01 AM  

Starting and Joining a Meeting with RingCentral Meetings for Desktop

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SummaryHow do I start or join a meeting with RingCentral Meetings for Desktop?
Details

RingCentral Meetings is a Cloud Video Conferencing service that gives you the power of video conferencing as part of your complete business communications solution. Starting and joining a RingCentral Meeting can be done by the Host or the Participants of a meeting.

Starting a Meeting  
Joining a Meeting  

NOTE: RingCentral Meetings
 replaced the legacy dial-in numbers with (773) 231-9226 for RingCentral US customers and +44 (203) 875-4507 for RingCentral UK customers. After the migration, the Meeting ID will be automatically validated (no need to press "1"). An error prompt appears if the meeting ID is incorrect. Meeting security will be enhanced by making sure the phone participants cannot enter the meeting before the host when Enable join before host (Meetings Desktop app) or Allow Join before host (Meetings Mobile app) is disabled.
 

Starting a Meeting


Step 1:

Log in to RingCentral Meetings.


Step 2:

Click Start without video or Start with video to start a meeting.

rc meetings 5.1

You can also click on Meetings.

rc meetings 5.1 meetings

Select a scheduled meeting under Upcoming and click Start.

rc meetings 5.1 meetings start

QUICK TIP: You can also start a meeting using your Personal Meeting ID. Your participants can dial in to that number instead of the automated Meeting ID. 
 

Assigning a new Host

When you start a Meeting, you automatically become the Host for that Meeting. You can assign another Participant to be the new Host or a Co-Host of the meeting. Co-Hosts have the same privileges as the Hosts and Hosts are able to withdraw Co-host permissions.

NOTE: The Make Co-Host feature is OFF by default. Account Administrators can enable this feature account-wide and for Users. Account Administrators can go to Tools > Meetings > Meetings Settings > In Meeting (Basic) and check Co-host. If you want to use the feature, make sure this feature is ON in your online account before a meeting. In your online account, click Settings > Meetings >  and check Co-host in In Meeting (Basic) section. A Host may only leave a meeting after a new Host has been assigned. If the Host has to leave an on-going meeting, s/he cannot start another meeting simultaneously.


Step 1:

On the Meetings dashboard, click Manage Participants.

User-added image

 

Step 2:

Hover on the Participant that you want to become the Host.
Click More, then click Make Host.

rc meetings 5.1 manage participants make host

NOTE:  If you are the Host trying to start a meeting and you are prompted that you are waiting for the Host, it may be that you are logged in to another account that is not associated with the currently scheduled meeting. Make sure you are logged in with the account that you originally scheduled the meeting with. 
 

Joining a Meeting  

​You can join a meeting through the following options:

By clicking Join on the RingCentral Meetings for Desktop
By clicking the link on the meeting invite
By clicking the link sent via Instant Message
By manually entering the Meeting ID

NOTE:  If you have a RingCentral Rooms or a RingCentral Room Connector System configured with your RingCentral Meetings, you can also join a meeting easily by following the steps below. See Getting Started with RingCentral Rooms and Getting started with RingCentral Room Connector to learn more about them.
 

​​By clicking Join on the RingCentral Meetings for Desktop


Step 1:

Launch RingCentral Meetings for Desktop, and then, click Join.

rc meetings 5.1 join


Step 2: 

Enter the Meeting ID and your Name then, click Join.

User-added image

NOTE: For recurring meetings, you may select the Meeting ID from the previous meeting you attended.

User-added image


[back to options]
 

By clicking or copying the link on the meeting invite

You can click on the link that is in the description section of the calendar invitation or calendar reminder. You can also copy the link and paste it in your browser's address bar.

NOTE:  If you have a RingCentral Room Connector System configured with your RingCentral Meetings, you can join a meeting by clicking or copying the link in the invite. See Getting started with RingCentral Room Connector to learn more about it.


RingCentral US


Desktop App - Invitation Link - US Customers


RingCentral UK

Desktop App - Invitation Link - UK Customers


NOTE: RingCentral Meetings generates a dial-in number by default. When joining a RingCentral Meeting from an international location, you may join the conference using the US International Dial-In number or UK International Dial-In number through a desk phone, the RingCentral Mobile App or the RingCentral Meetings for Desktop.

[back to options]
 

By clicking the link sent via Instant Message

Click on the link to start or join a meeting via Instant Message. You can also copy the link and paste it in your browser's address bar.


RingCentral US

Desktop App - Sample IM Invitation - US customers

RingCentral UK

Desktop App - Sample IM Invitation - UK customers
 

By manually entering the Meeting ID


Step 1:

Go to https://meetings.ringcentral.com/join.


Step 2:

Enter your Video Meeting ID in the field provided and click Join Meeting.

NOTE:  Your Video Meeting ID is a 10-digit number.

User-added image


[back to options]


 

See Also:

Scheduling and Updating Meetings with RingCentral Meetings for Desktop 
Scheduling and Updating Meetings with RingCentral Meetings for Mobile 


For RingCentral US:

RingCentral Meetings International Numbers 
Dial-In Numbers Replacement in RingCentral Meetings 
 

For RingCentral UK:

RingCentral UK: RingCentral Meetings International Numbers
RingCentral UK: Dial-In Numbers Replacement in RingCentral Meetings 
 

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