02/13/18 19:24 PM  

RingCentral Meetings: Scheduling and Updating Meetings on iOS Devices

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SummaryHow do I schedule a RingCentral Meeting or update an existing Meeting on iOS devices? How do I change the details, such as the time or date of my existing meeting via the RingCentral Mobile app? How can I update recurring meetings on iOS devices?
Details
The RingCentral Meetings for Mobile allows you to schedule meetings so you will never miss important web meetings. When you schedule a meeting, you automatically become the host of the meeting.
 
UPDATE: RingCentral Meetings replaced the legacy dial-in numbers with (773) 231-9226 for RingCentral US customers, and +44 (203) 875-4507 for RingCentral UK customers. After the migration, the Meeting ID will be automatically validated (no need to press "1"). An error prompt appears if the meeting ID is incorrect. Meeting security will also be enhanced by making sure the phone participants cannot enter the meeting before the host when Enable join before host (Meetings Desktop app) or Allow Join before host (Meetings Mobile app) is disabled.

Select an action you want to take:
 

Scheduling a Meeting on iOS Devices

Quickly and conveniently schedule meetings from your RingCentral Meetings application on your iOS device.
 
NOTE: A Conference bridge and a Meeting ID will be generated when you set up a RingCentral Meeting from a Global Office. You can use the conference bridge to join the meeting or select the specific US International Dial-In number or UK International Dial-In number for the country you are located in.

Step 1:

Launch the RingCentral Meetings app.
 
User-added image

Step 2:

Tap Schedule.
 
Tap Schedule.


Step 3:

The Schedule Meeting screen enables you to schedule your upcoming meeting and customize the settings.
 
The Schedule Meeting screen enables you to schedule your upcoming meeting and customize the settings.

Click on links below to learn how to customize the following Meetings options on your iOS device:

Meeting Topic
Starts
Duration
Time Zone
Repeat
Host Video
Attendee Video
Audio Option    
Meeting Password
Allow Join Before Host
Use PMI
Schedule For


Meeting Topic 

Tap on the field, then enter the topic for the meeting.

Tap on othe field, then enter the topic for the meeting.

[Back to Schedule Meeting Options]
[Go to the next step]

Starts

Tap Starts, then select the date and time below. Tap Done.

Tap Starts, then select the date and time below. Tap Done.

[Back to Schedule Meeting Options]
[Go to the next step]

Duration

Tap Duration, then set the duration of the meeting. Tap Done.

Tap Duration, then set the duration of the meeting. Tap Done.

[Back to Schedule Meeting Options]
[Go to the next step]

Time Zone

Select the appropriate time zone from the list. Tap Done.

Select the appropriate time zone from the list. Tap Done.

[Back to Schedule Meeting Options]
[Go to the next step]

Repeat

Set this feature if you prefer the meeting to be a recurring event. Tap Done.

Set this feature if you prefer the meeting to be a recurring event. Tap Done.

[Back to Schedule Meeting Options]
[Go to the next step]

Host Video 

Tap the slider button to turn this option ON to automatically start your Video when the meeting starts.
This feature is disabled if the slider button is grayed out.

Tap the slider button to turn this option ON to automatically start your Video when the meeting starts. This feature is disabled if the slider button is grayed out.

[Back to Schedule Meeting Options]
[Go to the next step]

Attendee Video

Tap the slider button to turn this option ON to automatically start the attendee's video as soon as they join the meeting.
This feature is disabled if the slider button is grayed out.

Tap the slider button to turn this option ON to automatically start the attendee's video as soon as they join the meeting. This feature is disabled if the slider button is grayed out.

[Back to Schedule Meeting Options]
[Go to the next step]

Audio Option

Tap Audio Option then, select from the choices below:

Telephone OnlyTo hear the audio, attendees should dial the Teleconference number provided onscreen before joining the meeting.
VoIP OnlyTo hear audio with the video using the RingCentral Meetings Mobile or Desktop app.
BothAttendees can use either option.

 

Tap Audio Option then, select from the choices: Telephone Only, VoIP Only, or Both.

[Back to Schedule Meeting Options]
[Go to the next step]

Meeting Password

Enter an optional password to make the meeting more secure.

Enter an optional password to make the meeting more secure.

[Back to Schedule Meeting Options]
[Go to the next step]

Allow Join Before Host 

Tap the slider button to enable the attendees to join before the host starts the meeting.
This feature is disabled if the slider button is grayed out.

Tap the slider button to enable the attendees to join before the host starts the meeting. This feature is disabled if the slider button is grayed out.

[Back to Schedule Meeting Options]
[Go to the next step]

Use PMI 

Tap the slider button to use your Personal Meeting ID instead of the automated Meeting ID.
This feature is disabled if the slider button is grayed out.

Tap the slider button to use your Personal Meeting ID instead of the automated Meeting ID. This feature is disabled if the slider button is grayed out.

[Back to Schedule Meeting Options]
[Go to the next step]

Schedule For

Tap this option then tap the name of the person to whom you would schedule the meeting for.

Check RingCentral Meetings: Schedule Meetings for Another Host for more information about this feature.

User-added image

[Back to Schedule Meeting Options]
[Go to the next step]

Step 4: 

Tap Done to save the settings.

Tap Done to save the settings.

Step 5: 

The New Event screen enables you to schedule your upcoming meeting and customize the settings.

The New Event screen enables you to schedule your upcoming meeting and customize the settings.

Click on links below to learn how to customize the New Event settings for your selected iOS device calendar.

Location
All-day
Repeat
Travel Time
Calendar
Invitees
Alert
Second Alert
Show As
Notes


Location

By default, the location is set to the URL of the Meeting. Tap the X to delete the URL and type the location.

By default, the location is set to the URL of the Meeting. Tap the X to delete the URL and type the location.

[Back to New Event Settings]
[Back to Topics]

All-day

Enable this setting to set the Meeting as an all-day event. This setting is disabled by default — tap the slider button to enable All-day.

Enable this setting to set the Meeting as an all-day event. This setting is disabled by default — tap the slider button to enable All-day.

[Back to New Event Settings]
[Back to Topics]

Repeat

Tap Repeat to set the meeting as recurring, then select the occurrence.

User-added image
[Back to New Event Settings]
[Back to Topics]

Travel Time

Add Travel Time for this event to your calendar. Event alerts will take this time into account and your calendar will be blocked during this time.

Add travel time for this event to your calendar. Event alerts will take this time into account and your calendar will be blocked during this time.
[Back to New Event Settings]
[Back to Topics]

Calendar

Tap Calendar, then select the calendar where the event will be saved.

Tap Calendar to select the calendar where the event will be saved.

[Back to New Event Settings]
[Back to Topics]

Invitees

Tap Invitees then enter the participant's email address or tap the + button to include email addresses from your device's Contacts list instead.

Tap Invitees then enter the participant's email address or tap the + button to include email addresses from your device's Contacts list instead.

[Back to New Event Settings]
[Back to Topics]

Alert

Tap Alert, then choose when you prefer to be notified before the Meeting starts.

Tap Alert, then choose when you prefer to be notified before the Meeting starts.
[Back to New Event Settings]
[Back to Topics]

Second Alert

Tap Second Alert then set another alert.

Tap Second Alert then set another alert.
[Back to New Event Settings]
[Back to Topics]

Show As

Select how whether the event should appear Show As

User-added image

[Back to New Event Settings]
[Back to Topics]

Notes

This section lets you customize the email invitation that will be sent to the Meeting invitees. Tap the highlighted area in the image below then personalize the invitation.

This section lets you customize the email invitation that will be sent to the Meeting invitees. Tap the highlighted area in the image below, then personalize the invitation.

The invitees will receive an email invitation which allows them to add the event to their device's calendar, as shown in the image below.

Sample Email Invitation

[Back to New Event Settings]
[Back to Topics]

Viewing and Editing Upcoming Meetings on iOS Devices

RingCentral Meetings for Mobile lets you view your upcoming meetings and edit meeting information straight from your iOS device.

Step 1:

Launch the RingCentral Meetings app.

User-added image

Step 2:

Tap Upcoming Meetings.

Tap Upcoming Meetings.

Step 3:

The Upcoming Meetings screen displays a list of all your upcoming meetings. To change the details of a meeting, tap the meeting that needs to be edited.

The Upcoming Meetings screen displays a list of all your upcoming meetings. To change the details of a meeting, tap the meeting that needs to be edited.

Step 4:

Tap Edit.

QUICK TIP: You may start the selected meeting from here by tapping on either Start Meeting or Pair. The Pair button allows you to start a meeting with a RingCentral Room Connector system. You can also tap Add invitees to add participants to the selected meeting or tap Delete Meeting delete the selected meeting.

Tap Edit.

Step 5:

Review the meeting details, then change the information that needs to be modified. Tap Save.

Review meeting details, then tap Save.

Updating Recurring Meetings on iOS Devices

RingCentral Meetings for Mobile allows you to update your recurring meeting information straight from your iOS device. This section demonstrates how you can do both. Click your device below to learn how to do this.

Step 1:

Follow Steps 1 to 3 under the Viewing and Editing Upcoming Meetings on iOS Devices section.

Step 2:

Tap the recurring meeting that needs to be updated.

Select a recurring meeting to edit or update.

Step 3:

Tap Edit.

Tap Edit.

Step 4:

Check the information that needs to be changed.
In this example, we will change the frequency of the meeting from weekly to monthly.

Tap Repeat.

Tap Repeat.

Step 5:

Tap your preferred occurrence, then tap Done.

Tap your preferred occurrence, then tap Done.

Step 6:

Review your meeting details.
Change the rest of the information that needs to be modified.

Tap Save.

Tap Save.



See Also:

RingCentral Meetings: Starting and Joining a Meeting on the Meetings Mobile App
RingCentral Meetings: Scheduling and Updating Meetings on Android Devices
Scheduling and Updating Meetings with RingCentral Meetings for Desktop 

For RingCentral US:

RingCentral Meetings International Numbers   
Dial-In Numbers Replacement in RingCentral Meetings 

For RingCentral UK:

RingCentral UK: RingCentral Meetings International Numbers  
RingCentral UK: Dial-In Numbers Replacement in RingCentral Meetings 

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