01/24/18 23:33 PM  

RingCentral Meetings Plugin for Microsoft Outlook

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SummaryHow do I install the RingCentral Meetings Plugin for Microsoft Outlook? How do I use the RingCentral Meetings Plugin for Microsoft Outlook?
Details

The RingCentral Meetings Plug-in for Microsoft Outlook provides seamless integration with Microsoft Outlook on Mac and Windows. It allows users to to schedule an online meeting within Outlook and it automatically syncs with the RingCentral Meetings server. Users can also start an online meeting by clicking the RingCentral Meetings icon within Outlook.

NOTE: The plugin will still be installed successfully even without the RingCentral Meetings app installed on your system. However, when you attempt to schedule a meeting, or start a meeting, it will prompt users to download and install the RingCentral Meetings app to the latest version. Also, in order to start or schedule a meeting, the user has to be logged in to RingCentral Meetings
 

Key Features and Benefits

Boost productivity by starting a web meeting within Outlook.
Click to schedule a meeting with dial-in bridge and online meeting access within Oultook.
Automatically syncs meeting with the RingCentral Meetings App.
No need to copy and paste RingCentral Meetings details to your calendar.
Cancel a meeting in Outlook and the meeting is automatically removed from My Meetings list in the RingCentral Meetings app.


Follow the steps below to know how to download and install RingCentral Meetings Plug-in for Microsoft Outlook.

Download and Install the RingCentral Meetings Plugin
Scheduling a RingCentral Meeting within Outlook
Starting a RingCentral Meetings within Outlook  
Frequently Asked Questions

 

Download and Install the RingCentral Meetings Plugin

Go to the Downloads page and locate RingCentral Meeting Outlook Plugin to download for PC or for Mac. 
 

downloads page
 

Scheduling a RingCentral Meeting within Outlook


Step 1:

Click the Schedule a Meeting icon in your Outlook.

RingCentral Meetings Plugin for Outlook - click Schedule a Meeting


NOTE: If you have not signed in to your RingCentral Meetings app, you may be asked to sign in.  Click Sign In and enter your credentials.

RingCentral Meetings Plugin for Outlook - click Sign In


Step 2:

Fill in the required information on the meeting invite as you would normally do on Outlook. The RingCentral Meetings URL will be auto-generated in the Location field, which is also included in the default text in the body of the invite. Click Send when done.

NOTE: You can also configure the Location field for presenting the Meeting link.

send outlook invite


The meeting will automatically synced with the RingCentral Meetings app.

NOTE: When a RingCentral Meeting is canceled from the Outlook calendar, it will be automatically removed from the RingCentral Meetings app. However, if the meeting is deleted from the RingCentral Meetings app, the changes will not impact the Outlook calendar.

 

Starting a RingCentral Meetings within Outlook


Step 1:

Click on the Start Instant Meeting icon to launch RingCentral Meetings in Outlook. Select between Start with video or Start without video.

RingCentral Meetings Plugin for Outlook - click Instant Meeting


NOTE: If you have not signed in to your RingCentral Meetings app, you may be asked to sign in.  Click Sign In and enter your credentials. You will then redirected to your started meeting.

RingCentral Meetings Plugin for Outlook - click Sign In


Step 2:

Click Invite to manually invite participants.

meeting screen invite
 


Frequently Asked Questions
 

1.  Where can I get the plugin?

You can download the plugin from RingCentral website and go to the Downloads page. You need to restart Outlook after installation.
 

2. What are the system requirements?

Mac

Mac OS 10.7 or higher
Microsoft Outlook for Mac 2011 (14.4x or later)
RingCentral Meetings v.3.7 or later
 

Windows

Windows 7 or higher
Microsoft Outlook 2010 or later
RingCentral Meetings v.3.7 or later
 

3.  When I cancel a meeting from RingCentral Meetings, why does it not remove my meeting in Outlook Calendar?

Currently, the integration works only the other way around. When you delete a meeting from your Outlook Calendar the same meeting synced with RingCentral Cloud will be removed from My Meetings list in the RingCentral Meetings app.

If you delete a meeting from your RingCentral Meetings app, it will not remove the same meeting from your Outlook Calendar.


4.  Do I need to have a RingCentral account in order to use the integration?

Yes. You will need to be on a RingCentral Office Standard, Premium, or Ultimate plan in order to start and schedule an online meeting from Outlook.



See Also:

RingCentral Meetings: Configuring the Meetings for Desktop Settings
RingCentral Meetings for Desktop Host Controls
Starting and Joining a Meeting with RingCentral Meetings for Desktop

 

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