You can use RingCentral Rooms with Google Calendar Integration. You can start a meeting by clicking or tapping on the following buttons:
• Associate an unlimited number of RingCentral Rooms to a Google Service.
• Meeting List - Tap this to start a scheduled meeting.
• Meet Now - This option will allow you to start an ad-hoc meeting.
• Join - This option will allow you to manually enter the Meeting ID and join a meeting.
• Presentation - This option will allow you to share content on TV(s) with meeting attendees in the conference room.
Before configuring RingCentral Rooms with Google Calendar Integration, you need to have
the following: Google Apps for Business
; Administrator privileges
(or contact your Google Apps Administrator) to do the following core steps:
Once done, you can go ahead and configure RingCentral Rooms in your RingCentral Online Account
You must have previously set up the audio and video hardware in your conference room before setting up the software on the Windows computer, Mac or Mac Mini, and on the iPad. For instructions, see Setting Up the Hardware for RingCentral Rooms in your Conference Room
Go to Google and create a Google resource.
When you have created a Google resource account, go to https://admin.google.com and log in as an Administrator.
Click Create a new user.
Enter your preferred account name.
Enter your preferred account email.
NOTE: This will be used by all of your RingCentral Rooms.
Go to Google Calendar.
Click Other calendars > Browse Interesting Calendars.
Click More > Resources for <your domain name>.com.
NOTE: In the example below, ringcentral is the domain name.
Click Subscribe next to your rooms / resources.
Share Calendar with RingCentral Rooms Service Account
For private calendar support, the RingCentral Rooms Service Account will need Read/Write access to the Calendar resources. You will need to access the Resource Calendars from your Google Admin account and then share them the RingCentral Rooms Service Account you created.
Log in to Google as an Administrator and go to Calendars.
Click More > Resources for <your domain name>.com
In the example below, ringcentral is the domain name.
Click Subscribe next to your rooms / resources.
Once subscribed, select the menu next to the room calendar name in My Calendars and select Share this Calendar.
Enter the RingCentral Rooms Service Account and change the the permission to Make changes AND manage sharing
, and click Save
Click Create project.
Enter your preferred Project Name in the field provided and then, click Create.
Click on Use Google APIs.
On the API Manager Dashboard, click Enable API
Click Calendar API under Google Apps APIs.
Click Go to Credentials.
Click service account.
Click Create service account.
In the Create service account window, fill out necessary fields and then, click Configure consent screen when done.
• Enter your preferred Service account name.
• Tick the Furnish a new private key check box.
• Under Key Type, select the P12 radio button.
• Tick the Enable G Suite Domain-wide Delegation check box.
• Enter your preferred Product name for the consent screen.
Enter a product name for your Google service account in Product name shown to users field and then, click Save.
NOTE: In the email address field, your RingCentral email will be shown.
Review your credentials and click Create.
A .p12 file will be generated and will automatically download and then, click Close.
Click View Client ID.
Take note of the Client ID and Service account and then, click Save.
Go to https://admin.google.com.
Select Security > Advanced Settings.
In the Authentication option, select Manage API client access.
In the Client name field, enter the Client ID that you saved.
In the One or More API Scopes
field, enter the following one by one and click Authorize
Configure RingCentral Rooms in your RingCentral Online Account
Log in as an Administrator to your RingCentral Online account.
Hover over Tools, then click Meetings.
Click RingCentral Rooms.
Click Add RingCentral Rooms With, then select Google Service Account.
Provide the following information under Calendar Integration, then click Add.
Click Verify to check whether the configuration is correct or incorrect.
NOTE: You are required to enter a Room Name. You may skip adding an App Lock Code.
|Room Resource Delegate Account||Enter the Room Resource Delegate Account email address. |
|Google Service Account||Enter the email address that you stored with the Client ID.|
|Service Account Private Key||Upload the .p12 file.|
NOTE: You can acquire the .p12 file from your Google Apps Administrator.
|Room Name||Enter the name of the conference room where the RingCentral Room will reside.|
QUICK TIP: If you have multiple office locations, it is recommended to create a naming convention that makes it easier to find and select the conference room when configuring the RingCentral Rooms Mac and iPad clients. A typical naming convention consists of [Office Location] - [Conference Room Name]. For example: "SF - Ocean Beach", "DEN - Breckenridge".
|App Lock Code ||For the App Lock Code, enter a four (4) or six (6) digit pin code to lock the Settings on the RingCentral Rooms Mac and iPad controller. This will prevent users from being able to modify settings without your permission.|
|Country||Indicate the Country where your RingCentral Rooms is located.|
Getting Started with RingCentral Rooms