You can use RingCentral Rooms with Microsoft Office 365. If you chose to do this, you can do the following:
• Meeting List - Tap this to start a scheduled meeting.
• Meet Now - This option will allow you to start an ad-hoc meeting.
• Join - This option will allow you to manually enter the Meeting ID and join a meeting.
• Presentation - This option will allow you to share content on TV(s) with meeting attendees in the conference room.
Before configuring RingCentral Rooms with Microsoft Office 365, you need to log in to Office 365 as an Administrator
or contact your Email Administrator to do the following core steps:
Create a RingCentral Rooms Service Account with Microsoft
Log in to Microsoft online and create a RingCentral Rooms service account.
NOTE: This will be used by all of your RingCentral Rooms.
Create or Obtain Room and Room Resource Email
Click resources > recipients in your Microsoft Office 365 online account.
Click the plus + sign if you need to add a room and take note of the Display Names of the rooms and their corresponding email addresses.
Delegate Rooms to Dedicated Email
Once you have created or obtained your Room and Room Resource Email, click resources > recipients.
Locate and double-click the room.
Click mailbox delegation.
Scroll down to Full Access and click on the plus (+) button.
Select the dedicated email and click add>.
Disable Removal of Subject from Room Events
NOTE: The following steps will go through in the Windows Powershell, you MUST have Administrator rights to do the following steps below. If not, contact your Email Administrator.
When you are done delegating your RingCentral Room to its dedicated email, start Windows PowerShell with the Run as administrator option.
For the username/ password, enter the command below:
$UserCredential = Get-Credential
Prepare session. Run the command below:
$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection
For China users, run the command below:
$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://partner.outlook.cn/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection
Connect session. Run the command below:
When this error appears, Import-PSSession: Files cannot be loaded because running scripts is disabled on this system. Provide a valid certification with which to sign the files.
the command below. This command will fail if you did not run PowerShell as administrator.
Insert your room name in "room_name".
Set-CalendarProcessing "room_name" -AddOrganizerToSubject $false -OrganizerInfo $true -DeleteAttachments $true -DeleteComments $false -DeleteSubject $false
When the following error appears:
• The operation couldn't be performed because object "room name" couldn't be found on 'Server-Porter.onmicrosoft.com'. - This means the scope of the role group that grants you permission to run the cmdlet does not include the user/room.
• Set-CalendarProcessing command not found - Make sure the user you are logged in via PowerShell and you have permissions in Organization Management and Recipient Management.
When the responses for the DeleteSubject and AddOrganizerToSubject settings are both False, setup is successfully configured.
Identity: .onmicrosoft.com/Users/"room name"
Disconnect session and then, close PowerShell. Run the command below:
Once done, you can go ahead and configure RingCentral Rooms in your RingCentral Online Account.
Configure RingCentral Rooms in your RingCentral Online Account
Click Tools > Meetings > RingCentral Rooms
Click Add RingCentral Rooms With, and then select Exchange/Office 365.
When the pop-up window appears, fill in the necessary fields under Calendar Integration:
• Room Resource Delegate Account - Enter the delegate email address that you created in your Office 365 account.
• Room Resource Delegate Password - Enter the password for the delegate email account.
• EWS URL - Enter https://outlook.office365.com/ews/exchange.asmx.
• Room Name - Enter the name of the conference room where this RingCentral Room will reside.
QUICK TIP: If you have multiple office locations, it is recommended to create a naming convention that makes it easier to find and select the conference room when configuring the RingCentral Rooms Mac and iPad clients. A typical naming convention consists of [Office Location] - [Conference Room Name]. For example: "SF - Ocean Beach", "DEN - Breckenridge".
• Room Resource Account in Exchange/Office 365 - Enter the room resource email address.
• App Lock Code - Enter a four (4) or six (6) digit pin code to lock the Settings on your RingCentral Rooms for the iPad controller and then, click Add.
Once done, click Add.
QUICK TIP: If you want to add another room, just repeat the steps above.
After this configuration, you can go ahead and set up RingCentral Rooms
Getting Started with RingCentral Rooms