RingCentral Rooms is the “Every Room” video conferencing solution. It is a next-generation cloud-based video conference room solution without the expensive proprietary hardware needed with traditional video conference room systems. It is easy to configure with off-the-shelf equipment and delivers HD video, audio, and web conferencing capabilities.
IMPORTANT: The following needs to be done before Administrators can manage RingCentral Rooms:
This article discusses how Administrators
can manage RingCentral Rooms through the RingCentral Online account
. Click on links below to learn more:
Accessing RingCentral Rooms via the Online account
After a Rooms License has been purchased and the necessary equipment has been set up, Administrators can access RingCentral Rooms on the RingCentral Online Account.
Hover on Tools, then click Meetings.
Click RingCentral Rooms.
The RingCentral Rooms menus will be displayed. Administrators can manage Rooms using 3 available menus:
Rooms - lets you add, edit, and delete RingCentral Rooms.
Notifications - allows you to configure email notification settings depending on various hardware setup.
Display Settings - helps you select display settings for optimum participant experience.
On the RingCentral Rooms page, click Add RingCentral Rooms With to add a room integrated with Google Service Account, Exchange/Office 365 or with no calendar integration.
More information about configuring RingCentral Rooms with different integrations is available on the following pages:
Click Edit across a room to change its settings.
You can change the Calendar Integration
and/or the IP Phone
settings. Click Save
to keep the changes.IMPORTANT:
You are required to enter information on fields with *
Check Setting Up an IP Phone for RingCentral Rooms
for instructions in configuring your IP Phone with Rooms.
Calendar Integration settings
|IP Phone settings|
Deleting RingCentral Rooms
across a room that needs to be deleted.
once again to delete a RingCentral Room.
Setting Email Notifications
Check the event or events when you prefer to be notified.
Under Email recipient
s, enter the email address/es where the notification will be sent.NOTE:
Use a semicolon (;)
to separate multiple email addresses.
More information about the event notifications is discussed in Setting up Email Alerts for RingCentral Rooms Event Notifications
Enabling Advanced Settings
Right below the Email Notifications section, you can check Advanced settings
that can be enabled on the account:
|Upcoming meeting alert||Enable/ disable upcoming meeting alert.|
|Start AirPlay service manually||Enable/ disable Starting AirPlay service manually.|
|Weekly system restart||Enabling this option will restart your computer weekly. |
|Display meeting list on TV||Select this option to display all upcoming meeting on your TV, monitor or projector display.|
NOTE: Meetings must be scheduled within a 24 hour period, and should be scheduled using Google or Microsoft Exchange calendar integration.
|Automatic direct sharing using ultrasonic proximity signal||This feature will be available soon.|
|Display end-of-meeting experience feedback survey||Enabling this option will prompt an attendee with a Thumbs up or Thumbs down selection when a meeting ends. |
Adding Support Contact Information
If there are technical issues during a meeting, Participants will need to contact Support for assistance. Enter the email address and phone number that participants can contact.
Uploading a Background Image for Rooms
Click Upload to set a background image for Rooms.
Changing Display Settings
Click Display Settings to change the Rooms display for the video and content. You can customize the default screen on 1, 2, or 3 displays.
TIP: Click Restore to Original Settings to revert to the default Display Settings.
Customizing Rooms Display for Video and Content
The Display Settings menu lets you customize your display for video or content as default.
Follow Step 1 if you only have 1 screen. Follow all the steps below if you have 2 or 3 displays.
On your iPad, tap Settings > Arrange Display > Assign 1, 2 or 3 to each display based on the order of preference.
On your RingCentral Online account, go to Display Settings (Admin Portal > Tools > Meetings > RingCentral Rooms > Display Settings).
Click the display to configure, then select your preferred default display option.
NOTE: You need to have at least 1 display set to Shared Content. To change the view of this display, you need to change another display to Shared Content first.
Click Save Changes.
Setting up Email Alerts for RingCentral Rooms Event Notifications
RingCentral Rooms: Provisioning IP Phones