03/02/18 01:09 AM  

RingCentral Meetings: Hosting Large Meetings

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SummaryHow can I avail the add-on for RingCentral Meetings with a Large capacity?
Details

The RingCentral Large Meetings allows companies to have more participants in one meeting. This add-on is ideal for all-hands meetings, town hall meetings, or global meetings among multiple locations. This also allows companies to purchase a license for certain Users who need to host meetings with a larger group of participants. 

Large Meeting allows a User to host unlimited online conferences with up to 500 participants per meeting. Every participant in the meeting can have interactive face-time, screen sharing, and group chatting capability. It is available for all Office editions in the US, Canada, and UK.

RingCentral Office Edition PlansMeeting Capacity
(Number of Participants)
Without Large Meeting Add-onWith Large Meeting Add-on
Standard4 per meetingUp to 300 or 500
Premium50 per meetingUp to 300 or 500
Ultimate75 per meetingUp to 300 or 500


A purchased Large Meeting license needs to be assigned to a User. Once the Large Meeting license has been assigned to a User, the User can enjoy large marketing and sales meetings with customers, and host unlimited numbers of Large Meetings with up to 300 or 500 participants using RingCentral Meetings.
 

The following topics are covered in this article.  

How to Purchase a Large Meeting License
Assigning a Large Meeting License to a User
Unassigning or Reassigning a Large Meeting License to a User
Removing a Large Meeting License
Large Meeting Frequently Asked Questions 
 

How to Purchase a Large Meeting License

A Super Admin or a Billing Admin can only purchase Large Meetings licenses either by accessing the Billing page on the RingCentral Online account or by calling Sales. The license cost will reflect the Office subscription, either monthly or annually.


Step 1:

On the Admin Portal page, click Billing > Meetings.

Click Billing > meetings


Step 2:

Under Large Meeting,click Add Licenses.

 add large meetings


Step 3:

Click the + button under # of Licenses across your preferred license to add one (1) license, and then click Next.

NOTE: The Sub-total shown does not include the taxes, fees, and prorates.

 add large meeting license


Step 4:

Review the charges. You may click Expand and/or the + sign to view more information about the charges. Tick the acknowledge check box to confirm your order, and then click Next.

NOTE: The detailed information on Additional RingCentral Services will be not available in Billing History.

 User-added image


Step 5:

The Order Confirmation window shows a summary of the charges and adjustments to your account. You may click Print to have a hard copy of the statement. Otherwise, click Done

 User-added image
 

[Back to Topics]
 

Assigning a Large Meeting License to a User

The Administrator (either a Super Admin or a Billing Admin) needs to assign the purchased license to a User via the RingCentral Online account. 


Step 1:

Under Large Meeting on the Meetings section, click Assign.

Click Assign.


Step 2:

Click on the radio button of the selected User from the list, and then click Assign.

Select a User from the list, then click Assign.
 

[Back to Topics]
 

Unassigning or Reassigning a Large Meeting License to a User

The Administrator (either a Super Admin or a Billing Admin) can unassign or reassign the license to a different User on the Meetings section. Just hover on the Large Meeting they want to unassign and click Unaasign.

unassign large meeting


To reassign the license to a different User, repeat steps on Assigning a Large Meeting License to a User.

[Back to Topics]
 

Removing a Large Meeting License

The Administrator can call Support in order to have the Large Meeting License removed from your account.

[Back to Topics]
 


Large Meeting Frequently Asked Questions

1. How can I purchase a Large Meeting license?
2. What are the supported RingCentral Plans?
3. What are the supported RingCentral brands?
4. How many participants can be supported?
5. Is there a limit to how many Large Meetings can be hosted?
6. Should the ‘Large Meeting License’ always be assigned to the System Administrator?
7. If I purchase one Large Meeting 200 license, will it increase the meeting capacity from 25 to 200 across all users in our account?
8. Can a Large Meeting license be shared?
9. Can I use Large Meeting for my Webinar events?


1. How can I purchase a Large Meeting license?

You can purchase a Large Meeting license directly from your RingCentral Online account. Once a Large Meeting license has been purchased, an Administrator can assign it to any user within the company.
 

2. What are the supported RingCentral Plans?

Large Meeting is an available add-on to all RingCentral Office accounts and to RingCentral Meetings Essentials and Advanced accounts. 
 

3. What are the supported RingCentral brands?

Large Meeting is available to RingCentral US, Canada, and UK customers.  
 

4. How many participants can be supported?

Users who have purchased a Large Meeting license can hold a meeting with up to 300 or 500 participants.
 

5. Is there a limit to how many Large Meetings can be hosted?

No.
 

6. Should the Large Meeting License always be assigned to the System Administrator?

The Large Meeting license can be assigned to anyone. The license is ready to be assigned to any User as soon as the license has been purchased.
 

7. If I purchase one Large Meeting 200 license, will it increase the meeting capacity from 25 to 200 across all Users in our account?

No. The Large Meeting license is a per-User license. One license can only enable one User's meeting capability from 25 to 300. However, there is no limit on how many Large Meeting licenses they can purchase.
 

8. Can a Large Meeting license be shared?

No. It needs to be assigned to a User (Extension). However, an Administrator can unassign the license from a User when the individual no longer needs to host larger meetings. The Administrator can then reassign the license to a different User who has the needs.
 

9. Can I use Large Meetings for my Webinar events?

Large Meetings and Webinars address different customer needs.

A Large Meeting is a many-to-many meeting wherein participants can interact with the other participants using video, audio, screen sharing, and chat within a meeting. There is no additional feature added to their current RingCentral Meetings app — the participant capacity has been increased to meet more people virtually.

A Webinar is a one-to-many meeting wherein participants has limited access. Participants can only do the following actions while on a webinar: listen to the presenter's audio, view what the presenter is sharing, one-to-one chat (Q&A) with presenters, and respond to surveys within a meeting.



See Also:

RingCentral Meetings Frequently Asked Questions 

 

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