02/13/18 20:25 PM  

RingCentral Meetings: Scheduling and Updating Meetings on Android Devices

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SummaryHow do I schedule a RingCentral Meeting or update an existing Meeting on Android devices? How do I change the details, such as the time or date of my existing meeting via the RingCentral Mobile app? How can I update recurring meetings on Android devices?
Details
The RingCentral Meetings for Mobile allows you to schedule meetings so you will never miss important web meetings. When you schedule a meeting, you automatically become the host of the meeting.
 
UPDATE: RingCentral Meetings replaced the legacy dial-in numbers with (773) 231-9226 for RingCentral US customers, and +44 (203) 875-4507 for RingCentral UK customers. After the migration, the Meeting ID will be automatically validated (no need to press "1"). An error prompt appears if the meeting ID is incorrect. Meeting security will also be enhanced by making sure the phone participants cannot enter the meeting before the host when Enable join before host (Meetings Desktop app) or Allow Join before host (Meetings Mobile app) is disabled.

Select an action you want to take:
 

Scheduling a Meeting on Android Devices

Quickly and conveniently schedule Meetings from your RingCentral Meetings application on your Android device.
 
NOTE: A Conference bridge and a Meeting ID will be generated when you set up a RingCentral Meeting from a Global Office. You can use the conference bridge to join the meeting or select the specific US International Dial-In number or UK International Dial-In number for the country you are located in.

Setting up a Meeting on an iOS device

Step 1:

Launch the RingCentral Meetings app.
 
User-added image

Step 2:

Tap Schedule.
 
Tap Schedule.


Step 3:

The Schedule Meeting screen enables you to schedule your upcoming meeting and customize the settings.
 
The Schedule Meeting screen enables you to schedule your upcoming meeting and customize the settings.

Click on links below to learn how to customize the following Meetings options on your Android device:

Meeting Topic
Date
From
To
Time Zone
Repeat
Host Video
Attendee Video
Audio
Meeting Password
Allow Join Before Host
Use PMI
Schedule For
Add to Calendar


Meeting Topic 

Tap on the field, then enter the topic for the meeting.
 
Tap on the field, then enter the topic for the meeting.
 

Date

Tap Date, then select the date of the meeting using the + and - buttons. Tap Set.
 
Tap Date, then select the date of the meeting using the + and - buttons. Tap Set.
 

From

Tap From, then set the when meeting starts using the + and - buttons. Tap Set.
 
Tap From, then set when the meeting starts using the + and - buttons. Tap Set.
 

To

Tap To, then set the time when the meeting ends using the + and - buttons. Tap Set.
 
Tap To, then set the time when the meeting ends using the + and - buttons. Tap Set.
 

Time Zone

Tap Time Zone, then tap your selection.

Tap Time Zone, then tap your selection.
 

Repeat

Set this feature if you prefer the meeting to be a recurring event. Tap Repeat, then choose a meeting frequency.
 
Set this feature if you prefer the meeting to be a recurring event. Tap Repeat, then choose a meeting frequency.
 

Host Video 

Turn this option ON to automatically start your Video when the Meeting starts.

Turn this option ON to automatically start your Video when the Meeting starts.

[Back to Schedule Meeting Options for Android devices]
[Go to the next step]

Attendee Video

Turn this option ON to automatically start the attendee's video upon joining the Meeting.

Turn this option ON to automatically start the attendee's video upon joining the Meeting.

[Back to Schedule Meeting Options for Android devices]
[Go to the next step]

Audio

Tap Audio then, select from the choices below:
 
Telephone OnlyTo hear the audio, attendees should dial the Teleconference number provided onscreen before joining the meeting.
VoIP OnlyTo hear audio with the video using the RingCentral Meetings Mobile or Desktop app.
BothAttendees can use either option.
 
Tap Audio then, select from the choices:

[Back to Schedule Meeting Options for Android devices]
[Go to the next step]

Meeting Password

Enter an optional password to make the Meeting more secure.
 
Enter an optional password to make the Meeting more secure.

Allow Join Before Host 

Enable to allow attendees to join before the host starts the Meeting.
 
Enable to allow attendees to join before the host starts the Meeting.

Use PMI 

Enable to use your Personal Meeting ID instead of the automated Meeting ID.
 
Enable to use your Personal Meeting ID instead of the automated Meeting ID.

Schedule For

Tap this option then tap the name of the person to whom you would schedule the Meeting for.

Check RingCentral Meetings: Schedule Meetings for Another Host for more information about this feature.
 

Add to Calendar 

Turn this ON to automatically add your Meeting schedule on your device's default Calendar.
 
Turn this ON to automatically add your Meeting schedule on your device's default Calendar.

Step 4: 

Tap Schedule to save the settings.
 
Tap Schedule to save the settings.

Step 5: 

You will be given the option to send invites for your scheduled meeting. To skip, just tap anywhere (not on the pop-up window).

RingCentral Meetings App for Mobile - Android - Schedule Meeting - Info - Add Invitees screen

Step 6: 

The last screen will show you the summary of the meeting's schedule. Tap the Home button to go back to RingCentral Meeting's home screen.

Tap the Home button to go back to the RingCentral Meetings' home screen.

[Back to Topics]
 

Viewing and Editing Upcoming Meetings on Android Devices

RingCentral Meetings for Mobile lets you view your upcoming Meetings and edit meeting information straight from your iOS or Android device. This section demonstrates how you can do both. Click your device below to learn how to do this.

Step 1:

Launch the RingCentral Meetings app on your mobile device.

User-added image


Step 2:

Tap Upcoming.

Tap Upcoming.


Step 3:

The Upcoming Meetings screen displays a list of all your upcoming Meetings. To change the details of a meeting, tap the meeting that needs to be edited.

The Upcoming Meetings screen displays a list of all your upcoming meetings. To change the details of a meeting, tap the meeting that needs to be edited.


Step 4:

Tap Edit.

QUICK TIP: You may start the selected meeting from here by tapping on either Start Meeting or Pair. The Pair button allows you to start a meeting with a RingCentral Room Connector system. You can also tap Add to Calendar to schedule your meeting to your mobile device's calendar; tap Add invitees to add participants to the selected meeting or tap Delete Meeting delete the selected meeting.

Tap Edit.


Step 5:

Review the meeting details, then change the information that needs to be modified. Tap Done.

Review the meeting details, then change the information that needs to be modified. Tap Done.
 

Updating a Recurring Meeting on Android Devices

RingCentral Meetings for Mobile allows you to update your recurring meeting information straight from your iOS or Android device. This section demonstrates how you can do both. Click your device below to learn how to do this.

Step 1:

Follow Steps 1 to 4 under the Viewing and Editing Upcoming Meetings on Android Devices section.

Continue with the step below.


Step 2:

Tap Repeat.

Tap Repeat.


Step 3:

Tap your preferred occurrence.

RC Meetings Mobile app - Edit meeting - Repeat - Tap occurrence.


Step 4:

Tap Done.

Tap Done.


Step 5:

Send an invite to your contacts or meeting participants.
Tap your preferred email.

In the example below, we chose Gmail.

RC Meetings Mobile app - Edit meeting - Send invite


Step 6:

Compose your email, and add the participants' email address/es on the To field.
Send your email.

Compose your email, and add the participants' email address/es on the To field. Send your email.



See Also:

Initiating RingCentral Web Meetings on your Mobile Device 
RingCentral Meetings: Scheduling and Updating Meetings on iOS Devices
Scheduling and Updating Meetings with RingCentral Meetings for Desktop 


For RingCentral US:

RingCentral Meetings International Numbers   
Dial-In Numbers Replacement in RingCentral Meetings 

For RingCentral UK:

RingCentral UK: RingCentral Meetings International Numbers  
RingCentral UK: Dial-In Numbers Replacement in RingCentral Meetings 

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