10/19/18 21:50 PM  

Archiver - Simplified Folder Structure | RingCentral

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SummaryWhat is the Simplified Folder Structure in Archiver?
The RingCentral Archiver application lets archival of RingCentral artifacts like voicemail, call recordings, SMS and Fax.

Once the connection to a specific cloud storage is established the archival process begins and the selected artifacts are archived to the defined cloud storage.

1. Providing the connection parameters on Service Web (from the menu Tools->Archiver under Accounts section).
2. Enabling backup from Sync Options section.
3. Selecting the artifacts to be archived from the “Sync Option” section.

NOTE: The supported cloud storage accounts are Dropbox, SFTP, and Google Drive. See RingCentral Archiver: Saving Call Logs, Voicemail, and Fax in to 3rd Party Storage Providers, for more information.

Once the setup is complete RingCentral creates a folder structure. The ​Existing Folder Structure is complicated with duplication of extension sub-folder. 

Existing Folder Structure

Existing folder structure

Simplified Folder Structure

The new Simplified Folder Structure aims to answer the complexities of the Existing Folder Structure.

Simplified Folder Structure

Here are some of the changes in the new simplified folder structure:

● Currently when archival is configured through admin account for all extensions the call recordings for the extensions go under the admin folder. With the simplified structure all the extensions will be under the “RingCentral Archiver v2.0” folder irrespective whether it is configured as admin or as an individual extension.
● No Inbound and Outbound folders under call recording. Both inbound and outbound calls will be in the same “call recording” folder.
● Date folder is moved to a higher level instead of having a date subfolder for each type.

Also please note the current RingCentral Applications folder where the data is being archived will be either renamed or moved to a different folder named backup and the archival of the data post deployment will go into the new RingCentral Archiver folder.

Side-By-Side Visual comparison of the folder structure

existing vs simplified

IMPORTANT: Please note that the above change in the Folder structure might impact you in the following ways:

1. Your organization/IT team runs a separate automated scheduled job that moves data from the Archiver.

In this case you might need to fix/make changes in the automated code to lookup the new folder structure, manage permissions or anything else that will keep your existing process functioning correctly.

2. You do not move the data from the Archiver using automated code.

In this case no action is required. The existing folder structure with the data will be moved to a backup folder and all the artifacts configured to archive will be archived in the new folder from the date when the deployment becomes effective.
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